Building Maintenance Business Software

Building Maintenance Business Software

Producing software for the building maintenance industry for over 25 Years

We have the perfect building maintenance software solution, the Scheduling Manager For Building Maintenance Services, to assist you with managing your business.

The Scheduling Manager software for building maintenance businesses has been developed over a period of more than 27 years as we constantly expand our software to introduce the very latest innovations in technology. When you purchase the Scheduling Manager, you are joining a community of thousands of users throughout the world who are using and benefiting from our state-of-the-art building maintenance software.


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Job Scheduling Calendars for building maintenance business

Multiple Job Scheduling Calendars

Choose from more than 8 interactive job scheduling calendars with drag and drop capabilities. Add, delete, change, view or complete a job with a simple click of the mouse. Each unique calendar provides a different window/view into your scheduled jobs.

Mail Merge for Building Maintenance software

Easy Mail Merges

The Mail Merge feature assists you with everything from creating labels to printing flyers for your prospective customers.

We provide you with many options and several different criteria for making a selection of customers or prospective clients to send the mailing to.

Use one of our pre-defined mail merge documents, or easily create your own using Microsoft Word.

Jobs Tab for building maintenance business software

Convenient Jobs Tab

The Jobs tab is one of the tabs on the Customer Information screen which lists all jobs for a customer.

It provides you with a handy overview of all the customers jobs past, present and future.

Jobs that have been completed are highlighted in purple.

Simply double-click on a job to view more details about it, or to view and print the invoice for the job.

Reminders for building Maintenance software

Useful Reminders

Streamline your customer relationship management by scheduling a pop-up alarm to appear on the screen at a specified date and time.

Select a customer that the reminder is for and click the “Go To” button to automatically jump to that customer’s information. You always have the option to reschedule or snooze the reminder.

You can also schedule the reminders to remind another user, such as your office administrator, to follow-up with a customer or to perform a task for a customer.

customer quality control for building maintenance

Efficient Sales Tracking

The Sales Tracking module assists you with tracking the entire sales process from first contact with your prospective customers, right up to their acceptance.

You can then run reports to view the number of prospects at various sales stages. This analysis helps you to improve your sales process as you can clearly see what works and what doesn’t.

User-defined fields for building maintenance software

Flexible User-Defined Fields

In Scheduling Manager you are provided with 8 User-Defined fields that you can label yourself and use to store whatever information you wish.

Integrated Text Messaging

You can easily send SMS/text messages showing job-details to employees. Text a predefined message with a click of the button or type your own message for the employee.

Also allows you to send appointment reminder text messages to all customers who want them.

Reliable Employee Tracking

Our SM-Mobile app keeps track of multiple employees working at different remote locations throughout the day.

Right from the field, the employees can take photos related to each job, capture a signature from the client, produce invoices, and receive payments,

With the GPS tracking feature, they’ll be ready to head to the next job, with the information handily displayed on their mobile device.

SM-Mobile runs on all Apple or Android devices.

See Our Full Features List

From a Satisfied Customer

“I had Thoughtful Systems Customize a job ticket for me way back in June of 1999 and we are still using the same ticket design! The software has helped us be well-organized and present a professional image to our clients.”

– Claire Pirie, Oakland, California

Benefits of Using Our Software to Manage Your Building Maintenance Business

Enter information once only. No need for multiple software programs, which create inefficiencies, and can lead to errors. When you complete a job, an invoice is created, time spent by each employee on the job is recorded, payroll is calculated, and the amount paid by the customer is recorded.

Increased efficiencies for your organization lets you focus on marketing, gaining new customers, and lead generation.

Integrated E-mail marketing tools help you get new clients, and market new services to existing clients.

Specially designed for building maintenance businesses. Used by thousands of building maintenance businesses in more than 15 countries

From A Satisfied Customer

“Help at Home has been using the Scheduling Manager program from Thoughtful Systems for the past three years. We needed a very specific invoicing format and Thoughtful Systems was able to work with us to customize the Scheduling Manager program to meet our needs.

I highly recommend the Scheduling Manager program. It has simplified our scheduling and billing tasks and saved our company countless hours of work.”

Steven Horenstein, Avon, Connecticut


© Thoughtful Systems, Inc. 2015