HVAC Maintenance Software

HVAC Maintenance Software

Producing software for the HVAC maintenance industry for over 25 Years

Thoughtful Systems has the perfect HVAC maintenance solution, the Scheduling Manager for HVAC Maintenance, to assist you with managing your business. Our Scheduling Manager software has been developed over a period of more than 27 years as we constantly improve our software to introduce the very latest innovations in technology. As an HVAC maintenance business owner, you can join us for the journey and benefit from the best in computer technology to make your business more efficient and more profitable.

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Scheduling Manager's Job Scheduling Calendar for HVAC maintenance screenshot

Interactive Job Scheduling Calendars

Scheduling Manager provides more than 8 interactive job scheduling calendars with drag and drop capabilities.

Add, delete, change, view or complete a job with a simple click of the mouse.

Each unique calendar provides a different view into your scheduled jobs.

Scheduling Manager's Daily Dispatch Calendar screenshot for HVAC Maintenance Businesses

Daily Dispatch Calendar

Scheduling Manager automates all your daily scheduling tasks.

The Daily Dispatch Calendar provides you with a detailed overview of your scheduled jobs for the day.

It also enables you to drag technicians and vehicles onto a job with a simple click of a mouse.

Scheduling Manager's Reminder feature for HVAC Maintenance businesses screenshot

Useful Reminders

Use the Reminders feature to remind you or anyone else in your organization to call someone, respond to a complaint, or any other task.

The reminders feature helps you to get the maximum out of the software for marketing purposes and for general management efficiency.

Scheduling Manager's Vehicle Maintenance interface screenshot

Vehicle Management

To assign vehicles, simply drag and drop them onto jobs.

When the vehicle is dropped onto the job, you will be prompted to select a driver for the vehicle. The software will verify that the driver has the appropriate operating credentials for the vehicle in question and alert you if they do not.

Scheduling Manager's mapping feature

Mapping and Route Optimization

Determine the best and least expensive routes for your teams with Mapping and Route Optimization.

The Mapping feature increases the profitability of your HVAC maintenance business by saving you and your employees countless hours and cutting down on traveling expenses.

Seamless interface with Google Maps, Mapquest, Microsoft MapPoint.

Payroll for HVAC maintenance services business

Automatic Payroll

Do you pay your employees by the hour or on commission? Or by the number of jobs completed? Scheduling Manger handles all of it.

As each job is finished, details are recorded concerning all employees who worked on the job and their times. Payroll is automatically calculated at the same time.

Track your profitability by producing a report at the end of each payroll period showing gross amounts due to each employee or sub-contractor. Then you can produce profitability reports, analyzing gross pay per job against the amount charged.

Scheduling Manager's job estimator business software screenshot


Quickly create estimates for any HVAC maintenance tasks and email them directly to the prospect. When accepted, the estimate easily converts to an invoice.

Use Scheduling Manager’s CRM features to track outstanding estimates, and follow-up on them.

See Our Full Features List

From a Satisfied Customer

“I love the software and how it is so easy to use and the fact that you don’t need to be a rocket scientist to know how to use it!

I’m happy that you keep working on improving the software, adding new things in and improving various parts. I am looking forward to upgrading the software as my business grows, to take advantage of tall the new features that you have in the Enterprise Deluxe version.”

Sandy Firooz, Petersburg, Virginia

Benefits of Using Our Software to Manage Your HVAC Maintenance Business

Enter information once only. No need for multiple software programs, which create inefficiencies, and can lead to errors. When you complete a job, an invoice is created, time spent by each employee on the job is recorded, payroll is calculated, and the amount paid by the customer is recorded.

Increased efficiencies for your organization lets you focus on marketing, gaining new customers, and lead generation.

Integrated E-mail marketing tools help you get new clients, and market new services to existing clients.

Specially designed for HVAC maintenance businesses. Used by thousands of HVAC businesses in more than 15 countries.

From A Satisfied Customer

“We are completely reliant on the software for all our customer management, and billing, and I am always excited to hear about the new features you are adding to the software. Some of those have helped tremendously – one feature, the credit card processing feature, has saved me and my staff so much time, that it alone has been worth the cost of the software.

It’s a pleasure to work with a software company that is similarly dedicated to providing high-quality, dedicated service.”

Oren Ami, Englewood Cliffs, New Jersey

© Thoughtful Systems, Inc. 2001-2017