Janitorial Business Software

Janitorial Business Software

Producing software for the janitorial industry for over 25 Years

Whether you’re just starting out or have been established for some time, these days software is a vital part of any successful janitorial business.The commercial cleaning industry is currently a competitive field in many parts of the country, so you need to be the best that you can be.

Thoughtful Systems has been creating, fine-tuning and perfecting software for janitorial businesses for over 25 years. We included many features in our software long before our competitors, and we continue to travel on the leading edge of software development. As a janitorial business owner, you can join us for the journey and benefit from the best in computer technology to make your businesses more organized and more profitable.

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Thoughtful Systems scheduling manager screenshot of monthly calendar for janitorial business

Multiple Job Scheduling Calendars

Choose from more than 8 interactive job scheduling calendars with drag and drop capabilities.

Add, delete, change, view or complete a job with a simple click of the mouse.

Each unique calendar provides a different window/view into your scheduled jobs.

Thoughtful Systems business software screenshot; Team information for janitorial business software

Team Information Management

Group your employees together into teams to make your scheduling tasks easier. Teams can be changed on a daily basis or for individual jobs.

You can also group teams together into Team Groupings — one group for each geographical area, for example. Or one team group for each major type of work that your janitorial business performs.

Thoughtful Systems business software screenshot. Work codes for janitorial business

Work Codes

Use Scheduling Manager to track and manage the different types of janitorial work you provide.

Obtain reports to show which services are more profitable than others.

Set default pricing for each service.

Use the Price Matrix Module to set individual prices for each service.

Sync your service categories with Service Items from QuickBooks, using our QuickBooks Real-time Module.

Thoughtful Systems scheduling manager screenshot. Jobs-at-a-glance feature for janitorial businesses

Jobs At-A-Glance

Jobs At-A-Glance lets you quickly see your customer’s upcoming jobs and their job information all from the Customer Information screen.

This is a great tool for when your customer calls. It means you can look them up and see their job history and future orders in a matter of seconds!

payroll for janitorial business software

Automated Payroll

Scheduling Manager makes managing your payroll a breeze.

Payroll information is automatically recorded when you complete jobs. All you need to do at the end of your pay period is run your payroll report.

Import timekeeping data from SM-Mobile, our mobile jobs tracking app, which automatically updates payroll data on the system.

Scheduling Manager handles six rates of hourly pay, overtime pay, pay-per-job and commission pay. Also handles bonus pay, deductions, tips, fixed pay, and combinations of all these pay types!

Export Payroll data to any specialized payroll programs, including ADP, Paychex, QuickBooks and more.

Thoughtful Systems scheduling manager screenshot, accounts receivable for janitorial business

All Accounts Receivable in One Place

Invoices, statements, payments, account balances, aging reports –  all available with one mouse click.

Automatically create invoices when you complete a job and see a customer’s account balance update immediately on the information screen.

With this information, you can produce aging reports, sales reports and profitability reports in a flash! Seamless optional integration with QuickBooks, MYOB, Sage and other accounting packages.

quickbooks interface for janitorial business

Real-Time QuickBooks Interface

With the Real-Time QuickBooks interface, customers or transactions created in Scheduling Manager are automatically updated in QuickBooks, and vice versa.

Interfaces available with all desktop versions of QuickBooks, as well as with QuickBooks Online.

See Our Full Features List

From a Satisfied Customer

“We want to thank you for your excellent software updates that we recently received. This package merged smoothly with our previous version of the Cleaning Manager that we had used successfully for the past 12 years.

We are very pleased to be associated with your company, and we look forward to future innovations.”

Howell P. Schechter, Maintenance Service Industries, Inc., Yorktown Heights, New York


 Benefits of Using Our Software to Manage Your Janitorial Business

Enter information once only. No need for multiple software programs, which create inefficiencies, and can lead to errors. When you complete a job, an invoice is created, time spent by each maid on the job is recorded, payroll is calculated, and the amount paid by the customer is recorded.

Increased efficiencies for your organization lets you focus on marketing, gaining new customers, and lead generation.

Integrated E-mail marketing tools help you get new clients, and market new services to existing clients.

Specially designed for janitorial businesses. Used by thousands of janitorial businesses in more than 15 countries.


From A Satisfied Customer

“We have been using the software now for more than 9 years and I am really thrilled that the software and service just keeps getting better and better…I believe that it will continue to be a benefit to you as well as to ourselves the more people that use your software.

We have been pleasantly surprised on several occasions when you’ve introduced new features that other users have suggested, and that we can benefit from.”

Mark Bauer, Citi Clean, State College, Pennsylvania


© Thoughtful Systems, Inc. 2001-2017