Pool and Spa Service Software

Pool and Spa Service Software

Making software for the pool and spa service industry for over 25 Years

Thoughtful Systems has been in business of designing and perfecting business management software for pool and spa businesses for over 25 years.  We created many effective features of our Scheduling Manager software  long before our competitors were even around. And we still continue to travel on the leading edge of software development so that pool and spa service business owners like you can join us for the journey. With Thoughtful System’s Scheduling Manager, you benefit from the best in computer technology to make your businesses more organized and more profitable.

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Job scheduling calendar for pool and spa service software

Improve Efficiency of Your Business

The pool and spa service industry is now a competitive field in many parts of the country. Scheduling Manager software for pool and spa service businesses provides the best automated tools, so you can compete effectively in a crowded marketplace. We provide you with the best organizational and marketing tools in a single package. When you have the best software available, you can concentrate on other important things, like growing your business, increasing sales, and providing the best customer service.

Communicate With Your Customers More Efficiently

Never put a customer on hold again, while you are trying to look for their information. Scheduling Manager provides an integrated Caller-ID and incoming calls are immediately shown on your screen. You can go straight to the customer’s record with one click of the mouse. Details of incoming and outgoing calls are recorded in the Phone Activity Log.

Access All Your Data Anytime Anywhere and From Any Device

Scheduling Manager software brings all of your information and tasks together in one place.There is so much to keep track of when you are running a pool and spa service business. You can easily lose time and money when you forget to bill a customer or an employee fails to show up for a job on time. With Scheduling Manager software, all information relating to customers, employees, job scheduling, and accounting is integrated and easily accessible. You can easily share information across multiple devices and platforms. Our Scheduling Manager software includes a Desktop version, Online version, Mobile version and the Customer-Employee Portal.

Spend Less Time Managing Your Employees

As a pool and spa service business, you need to keep track of employees working at remote locations throughout the day. Our SM-Mobile app keeps each employee updated on their work schedule and the client’s needs. The employees themselves can take photos related to each job, capture a signature from the client, produce invoices, and receive payments. With the GPS tracking feature, they are always ready to head to the next job, with the information handily displayed on their mobile device. SM-Mobile runs on all Apple or Android devices.

Pool and Spa Service Software payroll feature

Automate Your Payroll

Do you pay your employees by the hour, on commission or by the number of pools cleaned? Scheduling Manger handles it all.  As each job is completed, details are recorded about all employees who worked on the job, and their times. The payroll is automatically calculated at the same time. This feature also helps you to manage the profitability of your pool and spa service business. You can produce a report at the end of each payroll period showing gross amounts due to each employee or sub-contractor. Then produce profitability reports, analyzing gross pay per job against the amount charged.

Pool and Spa Service Software Credit Card Processing

Process Credit Card Payments Quickly and Efficiently

Several users of Scheduling Manager for service businesses have told us that this Credit Card Payments feature has saved them enough money to easily pay for the entire cost of the software! When the customer pays by credit card, the information is transferred to the credit card processor, and the money is soon in your bank account! Credit card information is encrypted and stored on a remote server, ensuring high security levels.

All Accounts Receivable in One Place

Invoices, statements, payments, account balances, aging reports, etc. all available with one mouse click. Automatically create invoices when you complete a job and see a customer’s account balance update immediately on the information screen. With this information, you can produce aging reports, sales reports and profitability reports in a flash! Seamless optional integration with QuickBooks, MYOB, Sage or other accounting packages.

Unrivaled, Friendly and Professional Support

You’re not on your own when you purchase Scheduling Manager for pool and spa service businesses. Our friendly, professional customer success consultants ensure that your experience with our service business software is smooth and productive. We provide you with training, and unlimited support so that you have the best experience possible. Over the 27 years we’ve been producing service business software, we’ve continued to release regular updates, always keeping you up to date with the latest developments.

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From a Satisfied Customer

Before we had the software, we had to manage data in several different programs. We had our accounting in one program, our schedules in another and payroll information in yet another spreadsheet. It was often difficult to check whether all information that had to be recorded had in fact been entered in the right place. Now, we have defined the daily workflow so that our office staff knows exactly where each piece of information needs to be recorded. So we have a system implemented using the Scheduling Manager’s features, and I can easily check that things are getting recorded correctly.

All Pool & Spa Services, Akron, OH

Benefits of Using Our Software to Manage Your Pool and Spa Business

Enter information once only. No need for multiple software programs, which create inefficiencies, and can lead to errors. When you complete a job, an invoice is created, time spent by each maid on the job is recorded, payroll is calculated, and the amount paid by the customer is recorded.

Increased efficiency for your organization lets you focus on marketing, gaining new customers, and lead generation.

Integrated E-mail marketing tools help you get new clients, and market new services to existing clients.

Specially designed for pool and spa businesses. Used by thousands of pool and spa service businesses in more than 15 countries


© Thoughtful Systems, Inc. 2001-2017