Job Estimator Software
for Janitorial & Commercial Cleaning Businesses

Bidding & Estimating Software

Janitorial Employee holding a mop

The Job Estimator makes all your cleaning job estimating a breeze, helping you to turn out estimates on large and small projects quickly, easily and accurately.

Cleaning job estimating is part science, part art. We take care of the scientific part for you, and you use your knowledge of conditions in your particular area of the country to modify the task codes, production rates and cost scales as needed.

It is important to estimate how long you need to send your employees into a facility for to perform the tasks necessary to accomplish an efficiently executed job. The Job Estimator allows you to list all tasks that need to be accomplished in each area of the facility. Then you can specify the frequency of each task, and the Job Estimator will calculate an estimate of how many person-hours will be needed per week and per month.

This lets you calculate your payroll and other costs, so you have an accurate idea of how much it’s going to cost you to perform the work. Then you add on your markup after making allowance for overhead distribution, and your estimate is available for you right on the computer screen or to print out.

The Job Estimator saves you from having to do much tedious calculation and helps you to prepare a professional looking proposal for your prospective client. Begin using the cleaning job estimating software tool that thousands of cleaners in the U.S. and other countries have been relying on for years for accurate workloading and job estimates.

The Job Estimator is simple to learn and use, but its power and time-saving features means it will pay for itself in no time at all!

Job Estimator Features

Customer Information Management

Customer screen in Job Estimator

Basic Functions

  • Add, edit or delete a customer.
  • Edit all customer information.
  • Maintain all necessary information for your customers including key and alarm, public and private notes.
  • Print customer information right from the screen

Search in Job Estimator


  • Customer Name
  • Business Name

When you’ve found the record you want, simply double-click it and you will jump there immediately.

Multiple Locations Screen in Job Estimator software

Multiple Locations
Set up multiple Locations or “Buildings” for each customer as needed.

This feature is invaluable if you service multiple locations all billed to the same office.

Custom fields in Job Estimator

User-Defined Fields
In Job Estimator you can set up 6 User-Defined fields that you can name yourself and use for whatever information you need to record.


Sublocations in estimating software

Job Estimator is incredibly flexible. You can divide up your buildings, or locations, however you wish. Entering the square footage of the sub-locations means you only need to add Task Codes to your estimate and figures are generated for you.

Task Codes in estimating software

Task Codes
Estimating has never been easier with Job Estimator. All Task Codes are already entered for you, all you need to do is add the appropriate codes to your locations. You can modify the already existing Task Codes if you wish, or add your own!

Cost Codes in estimating software

Cost Codes
Cost Codes are used to calculate your costs for jobs. From the Markup % you enter for estimates, this is used to calculate how much you should charge your customers.

Cost Codes can be modified, added, deleted as you please.
Maintain separate Cost Codes for different employee types. E.g. Supervisors and Regulars.

Estimating Screen in Job Estimator software

Estimate Screen
The Estimate Screen makes it easy to see all the costs and times for your jobs. You can see, at a glance, how the estimate is being built.

Printout of a janitorial cleaning job estimate

Estimate Printouts
The Estimate Screen makes it easy to see all the costs and times for your jobs. You can see, at a glance, how the estimate is being built.

Interfaces with:

Scheduling Manager software and mobile app

Contact Manager
Keep your prospective clients in a separate database so you can do more effective marketing such as direct mailing

Scheduling Manager
Handles all scheduling, payroll and accounts receivables needs for your business.

Makes your janitorial and cleaning job estimating and workloading functions a breeze!

Learn More About Scheduling Manager

© Thoughtful Systems, Inc. 2001-2019